Clarification on Gym Reimbursement Process
There have been lots of questions and confusion on how the gym reimbursement process works, so I wanted to lay out the entire process for more clarification.
Lets say that you sign up for the gym today, February 5th, 2024
You pay the Gym/Active & Fit Direct/Personal Trainer up front
You go to the gym at least 8 times for the entire month of February
March hits, then you either print from your phone, or ask the gym/personal trainer to print you off a log of your attendance.
You fill out a reimbursement form, attach your attendance log, and printed receipt
Turn it into Marlee via her Scan's folder, or Scan to yourself and email Marlee
Marlee will then cut you a check for your attendance in FEBRUARY, but you will receive the check in MARCH.
If you are using Active & Fit Direct, here is some information from the website that might help you understand their billing cycle.
On the invoice, you may see one or more of the following descriptions. Not all items will appear on each invoice.
Next Month's Fee - Fitness center memberships are billed one month in advance. This line shows the amount you're paying for next month. It includes applicable taxes.
Enrollment Fee - This line shows that you've paid the initial enrollment fee plus applicable taxes.
Current Month's Fee - This line shows the amount you're paying for the current month's membership. It includes applicable taxes.
Here's an example of an initial invoice if you selected a standard membership: You join the program February 5th. You'll see an invoice for $84 plus applicable taxes: $28 enrollment fee. $28 for THIS month's membership fee (Feb. 1 - 29). $28 for NEXT month's membership fee (March 1 - 31). Your enrollment date (5th) is your recurring billing date. Since memberships are billed one month in advance, your next payment is due March 5th for your April membership.